If you’ve worked with a personal assistant (PA) and need to adjust to not having your right-hand person there to help you out, it can be intimidating. There are a few things that you can do to make it easier and help you find your rhythm of working without a PA.
Five Tips to Make Working without an Assistant Easier
Know as Much as Possible. When you had a personal assistant, you expected that individual to act as your eyes and ears around the company. Now, you’ll have to take on that role. Gathering information can be as easy as meeting with department heads or having regular staff meetings. End-of-the-day email updates also work well and take less time while you learn how things are going, what’s on their minds and whether they’re finding and dealing with issues or not.
Start Your Day with a Personal Planning Session. It helps to see what’s going on and to have visual reminders of tasks that you must do. A prioritized list helps to take some of the pressure away and gives you something to cross off for a sense of accomplishment once a task is done. It also helps you to focus on what’s important in that moment.
Automate Processes with Microsoft Outlook. Bring your IT team in if you don’t know how to work with Outlook. This particular program can help you to filter your email so you’re not spending all day working with email. The program can flag messages to catch your attention or even forward mail to specific individuals without interrupting your work.
Consider Dictation. If you have multiple meetings while you’re working without a personal assistant, recording your meetings and sending them to a company for dictation transcription services can take a time consuming task off of your list. You’ll be able to focus on your meeting, knowing that the recorder is going and you’ll have exact notes soon after.
Dictation is one of those tasks that you can outsource to simplify your workload while you’re not working with a personal assistant. Consider a dictation transcription service that provides certified transcriptions for a range of industries.
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In many businesses, the announcement of a meeting is often met with expressions of dread and boredom from employees. Meetings get a bad rap as a major waste of time. However, if you get creative, you can make your meetings more fun, focused, and perhaps most important, shorter.
Bring Energy into Meetings
Announce the Meeting in a Fun Way. If people are expecting a straightforward agenda, shake it up a little. Send a tip sheet on “how to survive the meeting” – for example, parody a list like “how to survive a horror movie.” Send out a “Top Ten Things You Don’t Want to Miss” notice to announce your agenda.
Hold a Standup Meeting and Use Timers. To keep meetings short and your employees on track, get rid of the chairs and bring in small egg timers. Have a standup meeting every once in a while. People won’t want to stand there forever, so they’ll focus on the information you’re discussing and engage with their coworkers more. You can also use a 2-3 minute timer to move from topic to topic. Some executives have found that imposing a time limit helps to make their employees more creative. Like the standup meeting, the knowledge that they’re limited to 2-3 minutes of discussion per topic can help employees to focus their attention and communicate more clearly.
Get Rid of Notepads and Pens. Instead of having everyone take notes, hire a company that offers recording and transcription services. This will allow your employees to focus, pay attention and remain engaged as you discuss new projects, goals or everyday business.
If you’re looking for recording and transcription services, you’ll want a company that is reliable and offers a quick turnaround. Contact Echo Documentation Solutions today to find out how they can help you get more out of your staff meetings.
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For the purposes of dictation, corporations turn to one of two common choices: An in-house individual who transcribes meetings (in person or via conference calls) or they perform digital dictation using a recording device then turn the audio over to an internal individual for transcription.
Web based digital dictation and transcription provides a new approach to getting transcripts of corporate events including meetings, conference calls, promotional events, interviews and more. It’s a process that allows you to quickly transfer your encrypted audio files through the web. A professional service then processes that audio and sends back a clear and accurate transcript.
The Benefit of Web Based Dictation and Transcription
Speed – Web based dictation offers immediate access to quality dictation transcription services. With automated voice transfer and extraction software any audio is instantly transcribed in a digital format, giving you the transcripts you need in a hurry.
Accessibility – Web based dictation transcription means a corporation can access this type of system anywhere there’s an internet connection. Corporate staff no longer need to mail or hand deliver audio files for transcription. This is especially useful when meetings take place abroad and the audio files have to get back to a person to be processed.
Convenience – Convenience is a gateway to efficiency and increased productivity. With fast, web based digital transcription corporate staff can get back on the job faster without lengthy delays in the transcription process. Increase productivity translates to better use of time and labor, so companies save with web based dictation for corporate transcription.
Fast Efficient Corporate Transcription with Web Based Dictation
Echo Documentation Solutions is a national dictation and transcription solutions and technology provider making transcription faster, less expensive and more accurate. Contact us today to discover how Echo Documentation Solutions’ Dictation and Transcription Services can help you save money and improve employee productivity.
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